Everyone who serves on the Executive Committee is elected by the general PTA membership and responsible for abiding by PTA by-laws and maintaining fiscal responsibility and overall financial health of the organization.
PTA Co-Chairs: Each co-chair serves a two-year staggered term. The incoming chair serves as the active chair, and the 2nd year chair serves in a more advisory role. Both chairs lead, motivate and coordinate the Executive Committee and all standing committees and special projects. They work closely with the principal and staff and serve as a liaison between parents and staff. They also represent our school at local and state PTA meetings.
Secretary: Takes notes at all PTA board and general meetings and makes the meeting minutes publicly available, distributing them to the appropriate people to make sure they are posted online and at school. Sends out meeting reminders and serves as the official PTA record-keeper.
Treasurer/Assistant Treasurer: The treasurer is responsible for keeping accurate, detailed records of all PTA transactions, balancing the budget, and providing monthly reports to Executive Committee. . The treasurer is responsible for notifying the PTA of any needed budget modifications and ensuring that the PTA is managing the budget according to the bylaws. The assistant treasurer collects and deposits all checks to the PTA, and disperses funds according to the approved budget. Together, they also maintain all PTA licenses and nonprofit registrations, and file appropriate IRS forms. They should also make sure the PTA conducts a mid-year and end-of-year audit.
VP of Communications: Oversees all school communications channels (weekly email, monthly newsletter, Tuesday Take-Home, PTA web site, school bulletin boards, etc.) and public relations. Either appoints volunteers to oversee each function, or takes them on. Historically, we've appointed a chair to do the monthly newsletter. We may want to do the same for some of the other duties.
VP of Events/Projects: Organizes all-school events throughout the year, such as the Fall Family Potluck, Spring Arts Festival, and the end-of-year Ice Cream Social.
VP of Governance: Serves as the PTA representative at the Building Leadership Team meetings, attended by the principal and designated staff members. Reports back to the PTA at board meetings.
VP of Fundraising: Develops a comprehensive fundraising strategy (2-5 year plan), overseeing all existing fundraising activities and investigating new opportunities to determine the most appropriate activities/events to meet PTA budget goals. Conduct cost/benefit analyses, maintain relationships with major donors/sponsors, and oversee corporate matching programs.